Code of Conduct

Community Rules & Etiquette and Privacy Guidelines

Welcome to the Rhodes Scholar Network. This private website will empower the Rhodes community to communicate with each other. To ensure the best possible experience for all members, we have established some basic guidelines for participation.

By joining and using this community, you agree that you have read and will follow these rules and guidelines. You also agree to reserve discussions and shared files and content to that best suited to the medium. This is a great medium with which to solicit the advice of the Rhodes community, benefit from their experience, and participate in an ongoing conversation. Questions should be directed to Rhodes House staff, via the Contact Us link on this site.

Please take a moment to acquaint yourself with these important guidelines.

Purpose of the Network
The Rhodes Scholar Network site will enable alumni and current Scholars to connect with other Scholars across generations and countries. You will be able to:
    -  Reconnect with classmates.
    -  Search for and contact each other, based on your backgrounds and interests.
    -  Collaborate on projects.
    -  Advertise job openings.
    -  Build mentor-mentee relationships.

You can control how much information will be available for other Scholars on the Network to view. We will not make the Network available to any third party to use.

The Rhodes Trust will not on its own undertake editorial control of postings or your profiles. However, in the event that any inappropriate posting is brought to the attention of the Rhodes Trust, we will take all necessary action.

Terms and Conditions
Please read and accept the following Terms and Conditions to help us ensure that you and all community members have the best experience possible.

For our Privacy Notice and further information on how we will handle your information, please see below.

Take responsibility
    -  Messages posted on these communities are the sole responsibility of the author. 
    -  If you post documents or other materials, please be sure that you have the right to do so and that another individual or organisation does not hold the copyright.
    -  Do not post any private correspondence which you do not have permission to share with a wider audience.
    -  Do not post any defamatory, abusive, profane, threatening, offensive, or illegal materials.

The Network is for use by Scholars, Rhodes Trustees and staff only
    -  Do not make the Network available to third parties. This is a Network for Rhodes Scholars to connect with each other.  
    -  Do not promote products or services to individuals on the Network through the individual messaging service. There will be areas of the Network set aside for this purpose. 
    -  The Network may not be used to collect names and contact information for business opportunities.

Be on topic
    When using the discussion groups, information shared should relate to the purpose of the specific community. Please state concisely and clearly the topic of your comments in the subject line to allow     community members to respond appropriately to your posting and search the archives by subject.

Be respectful
    Connections, discussions and comments are meant to stimulate conversation rather than create contention. Just as you may, let others have their say and keep responses respectful.

Share publicly, thank privately
    Send messages such as "thanks for the information" or "me, too" to individuals - not to the entire community. Do this by using the "Reply to Sender" link to the left of every message.

Follow the rules
    The Rhodes Trust retains the right to moderate or block Scholars from this Network for any reason, including the violation of any of these guidelines.

This Network is provided as a service for Rhodes Scholars. The Rhodes Trust is not responsible for the opinions and information posted on this site by others. By agreeing to these Terms and Conditions, you agree to participate in the Network and receive communications from the Rhodes Trust.  

Contacting us
If you have any questions or concerns, please contact us using the details below:
The Rhodes Trust
Rhodes Scholar Network
Rhodes House
South Parks Road
Oxford OX1 3RG
United Kingdom

Email: RSNetwork@rhodeshouse.ox.ac.uk

+44(0)1865 270901

Privacy Notice

The Rhodes Trust holds personal records on Scholars who have been awarded a Rhodes Scholarship. These details are held to provide the Rhodes Trust with an up-to-date source of data on all Current and Senior Scholars, donors, staff and friends of the Rhodes Scholarships.  The purposes of storing this data are to enhance the quality of our communication with you at all levels and to develop a better appreciation of our relationship with you, and other Scholars, donors and friends.

We respect your right to privacy and will keep safe any personal details that you give to us in line with the UK Legislation on Data Protection.  For the purposes of the Data Protection Act 1998 (‘the DPA’), the Rhodes Trust is the “data controller” of the personal data held with the Rhodes Trust.

What information do we collect about you?
Any personal data held at the Rhodes Trust about you will usually have been collected from you during the course of your relationship with the Rhodes Trust, National Secretaries and recognised Rhodes Scholar alumni associations.  This will lead to your details being kept more up-to-date which will help improve our communications with you.    Some of the data may also have been obtained from publicly available sources and third parties.

The personal data that may be stored and processed at the Rhodes Trust includes your name and title, contact details, information about your  education history, club/society involvements, awards you have received (prizes, scholarships, accolades, bursaries etc.), current interests and activities (including honours, achievements, qualifications, etc.), spouse/partner and family details (i.e. the name and address of any such family member), professional activities, relationships to other Scholars, staff and members of the Rhodes community, and communications activities by the Rhodes Trust and/or the national secretaries and alumni associations with you, donor status, volunteer work you have undertaken, and your attendance at events held by the Rhodes Trust, national secretaries and alumni associations.

How will we use the information about you?
Unless you have requested otherwise, the Rhodes Trust may use the data held on the database for a full range of communications activities from the Rhodes Trust with you (by mail, e-mail or telephone), including distribution of publications, the promotion of benefits and services (such as the Rhodes Scholar Network) and notification of alumni relations and development events and programmes.  The data will not be passed without your permission to external organisations or individuals other than those acting in a capacity as agents for the Rhodes Trust, and only after their purpose have been agreed and a confidentiality agreement signed.  Please note that some users from the Rhodes Trust (including those within our international offices), may access your personal data held on the database from outside the European Economic Area.  The Rhodes Trust does not sell any data to third party organisations.

You have the right under the DPA to object to the holding of your data at the Rhodes Trust or the use of your data for any or all of the above purposes. Please contact the Development Office (see contact details below) if you wish to opt out of your details being held, or if you wish to opt out of receiving any or all of the range of communications activities, or if you wish to amend the contact information we use to reach you.

If you request that your data are removed our database, we will remove all personal data, with the following exceptions:

your name, election country/region and year, and any college(s) attended;
details relating to the Scholarship awarded to you (e.g. subject(s) studied and year(s) of matriculation/graduation);
a note of the request to remove your data will be retained, to prevent you from being inadvertently contacted in the future;
information needed to comply with statutory requirements (such as in relation to Gift Aid) may be retained, but only for so long as those statutory requirements specify; and/or
an anonymous reference may be attributed to you in documentation compiled from the record of your event attendances and/or the record of donations that you have given, for the purposes of internal recording or accounting for any event attended, and for any donation required to be retained for audit, reporting or accounting purposes.

Will we share the information with anyone?  Who?

1)      Rhodes Scholar Network
With your permission, we will create a profile on the Rhodes Scholar Network for you.  You will also have a chance to build up the profile yourself.  We suggest that we and you include the following information, so that it may be searchable by your fellow Scholars:

Your name
Rhodes identifiers
Rhodes degree course
Industry experience and interests
City and country of residence
You will be able to manually change these settings directly, to show more or less information.

 For more information on the Rhodes Scholar Network, please click here. 

2)      Class Leader Programme
In 2012, the Rhodes Trust has created a volunteer network of Rhodes Scholar Class Leaders, inclusive of all constituencies and Rhodes class years that works cohesively to strengthen the connectivity among Scholars around the globe.  Class Leaders are required to sign a confidentiality agreement, prior to being provided with a list of contact details for Scholars in their class.  If you do not want your contact details shared with Class Leaders from your election year, please contact the Rhodes Trust Development Office (see contact details below).

Security measures and Data Retention
We take the security of your personal data very seriously.  In addition to the security measures imposed on users by the database system itself, it is a condition of users accessing the data (including when this is from outside the UK or the EEA), that they undertake additional measures to protect the security of any personal data held.

In accordance with the principles of the DPA, we aim to keep the data held with the Rhodes Trust up-to-date and only so long as the data are relevant for the above purposes or otherwise for reporting or auditing requirements of the Rhodes Trust.  Please let us know if your details need updating at any time.  Alternatively, you can amend your details via our website http://www.rhodeshouse.ox.ac.uk/page/rhodes-scholar-information-update.

Cookies
Information on cookies on the Rhodes House website is available here.

Accessing information and correcting it
If you wish to access the personal data held about you in Rhodes House, have any queries about the use of your personal data held by the Rhodes Trust, wish to notify us of a change in your contact or other details or wish to request a change to the processing of your personal data, please contact the Rhodes Trust Development Office (see contact details below).  Alternatively, you can amend your details via our website http://www.rhodeshouse.ox.ac.uk/page/rhodes-scholar-information-update.

Links to other websites
This Privacy Notice only covers the Rhodes House website at http://www.rhodeshouse.ox.ac.uk/ and the Rhodes Scholar Online Network.

It does not cover links within this site to other websites.

Changes to our policy
The Rhodes Trust reserves the right to revise this Privacy Notice from time to time.  If changes are made, every practical attempt will be made to notify you.  To ensure you receive these notifications, please ensure you keep the Rhodes Trust updated on your latest contact details and add the Trust to you ‘safe senders’ list.